Productivity

Latest Articles

Productivity tips and tricks for Mac, iOS and other platforms, including reviews of the apps and services that I use to get things done.

Calendly vs. WhenWorks – Review of scheduling apps

Calendly vs. WhenWorks - Review of scheduling apps

In this Calendly vs. WhenWorks review, I compare two of my favorite calendar scheduling apps that I have used for the past few months. Both scheduling tools offer unique features, which makes it difficult to pick a winner. Why I Need A Calendar Availability Tool As part of my sales and marketing job, I have …

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Dropbox vs. iCloud – Comparison of Cloud Storage Solutions

Dropbox vs. iCloud Drive

Dropbox is without a doubt the leading cloud storage service. No other solution, including Apple’s iCloud, has come close to what Dropbox has to offer. But with the release of iOS 11 and macOS 10.13, Apple has made significant improvements to iCloud Drive. In this article, I will compare Dropbox vs. iCloud Drive and share with …

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Backblaze vs. CrashPlan – Comparison of Cloud Backup Solutions

Backblaze vs. CrashPlan - Comparison of cloud backup solutions

CrashPlan recently announced that it would exit the consumer backup business. As a result, the company will discontinue its CrashPlan for Home product and is advising customers to switch to their business plan or Carbonite. In the search for a viable alternative, I stumbled across Backblaze. In this article, I will compare Backblaze vs. CrashPlan …

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How to Copy The Path of Any File in Finder

How to copy the path of any file or folder in Finder (macOS)

If you are working in a team that is using shared (Dropbox) folders to collaborate, it’s sometimes necessary to point team members to where they can find an individual file or folder. Instead of sending them a link that opens in a browser, I often just want to point them to a particular file they …

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This is how to change the icon of files and folders in macOS

macOS - How to change the icon of files and folders

Did you know that you can change the icon of files and folders in macOS? If you did not, in this article I will show you how it is done! Out of the box, macOS uses a generic blue icon for folders. That’s perfectly fine as you can always identify the folder by its name. …

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How to Install Fonts on iPhone or iPad using iFont

How to install fonts on iPhone or iPad using iFont

Have you ever noticed that “missing font” warning when you opened a document or spreadsheet on your iOS device that was created on a Mac or Windows machine? In this article, I will show you how to fix that problem and how to install fonts on iPhone or iPad using a free app called iFont. …

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Grammarly Review – Advanced Grammar and Spell Checker

Grammarly keyboard extension

Grammarly is an advanced grammar and spell checker for iOS and Mac. It helps me write better copy at work and in my capacity as a blogger. If you write as much as I do, I would highly recommend checking it out. The Need for an Advanced Grammar and Punctuation Checker Let’s face it: the …

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How To Take A Screenshot In macOS And Create A Dropbox Link

How to take a screenshot on macOS and create a Dropbox link

Both OS X and macOS offer built-in commands allowing you to take screenshots of the active window, the full screen and more. In this article, we will go one step further and see how to take a screenshot in macOS and automatically create a Dropbox link from it that you can share with anybody. Additionally, …

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How to print to PDF in iOS without a third-party app

Print to PDF in iOS

As part of my paperless workflow, I save a lot of documents in PDF format. Some applications don’t support “save to PDF,” but fortunately, macOS has a “print to PDF” feature that works system-wide and in any application. In this article, I will show you how to print to PDF in iOS 9 or newer using …

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How to Encrypt a PDF Using AppleScript and PDFpenPro

How to encrypt a PDF and redact sensitive information automatically

I am a productivity and automation freak, and in this article, I will show you how to encrypt a PDF and redact sensitive information using a combination of Automator, AppleScript, and PDFpenPro. I will also show you how to apply Optical Character Recognition (OCR) and how to detect if a PDF already has an OCR …

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How to Create a Dropbox Link With AppleScript & Automator

How to create a Dropbox link for any file in Finder using Automator

Creating a Dropbox link for files and folders already stored in Dropbox is easy. But in this article, I’ll show you how to create a Dropbox link for any file in Finder, regardless of where the file is stored using Automator and the Dropbox API. Note: The technique I describe below does not rely on …

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Top Mac Productivity Tips

Productivity

I’m always working on improving my productivity, so I can get things done more quickly and efficiently. That pays off with frequently recurring tasks and technologies I use every day. In this post, I share with you my top Mac productivity tips and app recommendations. Many of the tricks below I learned from David Sparks …

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Mastering the Open and Save Dialog in Finder

Open or Save Dialog

Much of what I do on my Mac is working with files. That includes finding, opening, saving and organizing them. If you don’t have a good workflow you can easily waste time on each of those tasks, thus reducing your productivity. In this post I’ll show you how to save time by quickly changing the current …

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The hidden power of the Help menu in macOS

The hidden power of the Help menu in macOS

Have you ever used the Help menu in macOS? Until a few weeks ago, I did not, missing out on a powerful feature I didn’t even know existed. Pretty much every application in OS X has its dedicated help menu. It’s usually the last menu in the menu bar, on the upper edge of your …

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Mastering Spotlight Search in El Capitan

Spotlight search

Spotlight is Apple’s answer to all your search needs in OS X. With the release of OS X 10.11 El Capitan, Apple has added additional capabilities to make Spotlight more powerful. In this post, I’ll share some tricks that make Spotlight even better at finding exactly what you’re looking for. Spotlight in a Nutshell Spotlight …

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How to Automate Tasks With Workflow on iOS

iOS automation: How to automate tasks with Workflow

Workflow, a productivity app that Apple recently acquired makes iOS automation incredibly easy. In this article, I would like to share how I automate tasks and workflows with the Workflow app. One of the things I love about macOS is the ability to automate tasks, such as filing receipts. iOS was pretty limited in this …

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How To Automate File Management With Hazel

I always try to automate repetitive tasks, such as filing receipts and invoices. For exactly that reason I created a script using AppleScript to help with those tasks. Now I have discovered an even better way to do that using Noodlesoft’s Hazel. After download and installation, Hazel is accessible through System Preferences or through the OS X menu …

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Shortcut to Create Reminders in Any Mac App

In this article, I will demonstrate how to use Apple Script and Automator to create reminders in Apple Mail and any other application via a shortcut. I have tested the described technique works in OS X 10.9 Mavericks and macOS 10.14 Mojave and all releases in between. How to create reminders in Apple Mail One …

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Pinning Application to Virtual Desktops in OS X

I’m very picky when it comes to organizing my workspace and that includes my desktop. One of the features that really helps me organize my screen is virtual desktops, which  allows me to pin certain applications to certain virtual desktops, instead of having all application windows on a single screen. To add virtual desktops launch …

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How to choose strong passwords that are easy to remember

Strong but easy to remember passwords

Passwords are a necessary evil that we all have to deal with. Depending on your online behavior you may be dealing with a handful to dozens of accounts requiring a password, such as your personal email (iCloud, Google Mail, Hotmail…), online banking, Facebook, Twitter, Flickr, etc. How many of you use a different password for …

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