10 Things You Can do to Ensure Your Data is Protected

Last Updated: Aug 13, 2018

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The views and opinions expressed in this article are those of the authors and do not necessarily reflect the opinion of Michael Kummer.

Data security is a basic need for every business especially in this age and time where cyber and internet security are a concern. The best technique to combat data security issues is to access data storage services from sites like Ottomatik.io which have various features ranging from cloud storage to data backups for all your storage and retrieval needs.

Data backups are essential to the process of data protection, but when mismanaged and mishandled, can result in dire security threats and breaches. Every business has a variety of data to protect, some of which is top-secret and sensitive to the business, which is why business owners dread the day they experience a data security breach.

How then do you ensure your data is protected and secure? Here are 10 things you can do:

Always backup your data

Replicating the data in your business is still believed to be the safest way to protect your data. This means creating a couple of copies of the files on the cloud or manually on devices.

While backing up your data, store part of your backups offsite in case an incidence strikes within the business setup and compromises the entire hardware system.

Employ renowned cloud services

Data backup is important to guarantee data recovery in case of an unforeseen disaster strike. While local cloud services might come cheap, be cautious to pick out a service provider that is reliable and reputable in offering data storage services.

Use complex passwords

Your data might be backed up on the cloud, but if your passwords are not secure enough, anyone can hack into your devices and compromise your security. Ensure you choose different passwords for different accounts, prioritizing complexity as per the information secured. For example, email passwords should be more secure than social media passwords.

Change your passwords as often as possible without compromising on complexity. You can rely on a tool like LastPass to help you generate complex passwords that you do not have to always remember.

Alternatively, use passphrases in place of passwords. Figure out phrases you like and pick out specific letters in the phrase’s words, for example, the first letter of every word, then combine them into a passphrase. Couple this with a few numbers and you have yourself a strong passphrase.

Encrypt your backed up data

Encrypting your data basically involves the conversion of information into a cryptographic encoding that is unreadable to users without the encryption code.

Pick out encryption codes with strong passphrases, particularly for the top-secret and sensitive information, as an additional protection strategy following password protection.

Limit access to data

As trusted as the members of your team are, it is crucial that you limit access to your data, in order of importance. This means that part of your team can have access to general data yet still secured, and even fewer people can access important data. For the most sensitive information, keep it to yourself or entrust limited access to specific people with some degree of caution.

Assigning responsibility is a more so the best way to track down information in case of security breaches. In fact, it is advisable to also assign backup software access rights only to those who have a role to play in the backup process.

While at it, train your trusted persons on basic data security tips like using strong passwords or shutting down the computers after work, simply because leaving them on especially when online leaves an open door for hackers to explore security loopholes, compromising your data security.

Properly discard unwanted data

A lot of the times people aimlessly declutter and discard duplicates, erred and outdated information, not knowing that this can be the loophole, hackers are looking for to compromise your data security. In fact, most people always forget to delete old files from cloud backups, which poses a security risk for their data.

Be sure to permanently discard unwanted and old data on your devices by overwriting deleted files, but more importantly, for data on paper. Shred the waste papers and have a reputable company get rid of the shreds.

Audit and monitor your backup and storage system

With the best tactics to protect your data, internal miscalculations can be the real threat to your data security strategy. Consider auditing your backup and storage systems to check for impending threats, but also to monitor activity logs while realigning layers of protection for your data.

While at it, check to ensure you put locks on servers and networking cabinets for maximum security.

Use firewalls and antimalware programs

While interacting with the internet, different sites might sneak in malware and viruses on your devices, or simply through the use of flash disks among other sources.

For this reason, set up a firewall for all your devices, as well as employ the use of trusted antispyware and virus-detection programs on servers and network cabinets. This will protect you from any external threats and detect threats like Trojan that might hide in your device causing you havoc.

Tip: Even with antivirus programs, be cautious of all your activities and consider doing periodic scans for spyware while avoiding clicking on suspicious links or sites.

Update your operating systems

While most people ignore operating system updates, the truth is, they contain new security patches that can help you better protect your devices and data in the long-run.

Even the use of antiviruses will always alert you to update your operating systems as this poses a threat. The best approach is to set your operating system update to automatically update so that your devices are not always at risk.

Secure your wireless network

If you are using a wireless network to connect to the internet, remember that most of them are not automatically protected.

Consider securing the wireless network with strong passwords or passphrases not only to lock out unauthorized persons from accessing your internet but also to close that door that hackers can use to get to your device and access your private data.

Tip: Encrypt your wireless network and hide your network name from being broadcast by your router.

Securing data involves preventing unauthorized people, whether staff members or hackers, from accessing it, as well as preventing accidental or intentional security breaches. Embracing these 10 tactics will help you stay ahead of your security game as you protect all the data in your business.

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